With so many options available, scouring the internet for the best property management software can feel overwhelming. At least 58% of landlords rely on some kind of digital platform these days, which means there are many options on the market. With that said, it’s no surprise that comparing TenantCloud vs. Yardi Breeze is top of mind for so many landlords. Whether you're looking for a Yardi Breeze alternative or a rental management software in general, let's compare the two.
What's the difference between the two? Both Yardi Breeze and TenantCloud offer an array of rental property management software features aimed at making the lives of residential landlords, property managers, and investors easier. Both platforms support important tasks like rent collection, maintenance management, and financial reporting. However, their differences are what really help them stand out.
In this TenantCloud and Yardi Breeze review, we’ll be comparing features, pricing, customer support, and overall ease of use. Whether you're managing a small handful of rental properties, several commercial properties, or a large or mid-sized portfolio, this guide will help you decide which platform makes the most sense for you. So, let’s dive into everything you need to know when choosing between TenantCloud and Yardi Breeze.
Yardi Overview: What You Need to Know
Yardi Breeze is a rental management system created by Yardi Systems, a real estate company first founded in 1984. More recently, Yardi has developed a range of solutions for different real estate sectors, including Yardi Breeze for small to mid-level landlords and Yardi Voyager for enterprise accounts.
For comparison purposes, we'll focus on Yardi Breeze, as it's most common for rental managers and covers a wide variety of rental businesses. Much like the other platforms in the market, Yardi Breeze is aimed at landlords and managers looking for a suite of property management features without the extra pricey or overly complicated software often made for large-scale corporations.
What Features Are Included With Yardi Breeze?
Yardi Breeze was designed to be a simpler property management tool for small to mid-level landlords, with some minor commercial support. While the tools are light, there are some useful features.
Yardi Breeze Pricing
Their plans start at $1 per unit per month and $2 per unit for commercial properties. Screenings are $18 per screen per month, and if you want a custom website, it's $100 per month plus a one-time set-up fee of $2000.
Yardi Breeze Features
Here’s what you get out the door with Yardi Breeze:
- Lease Management: Complete leases digitally, with eSignatures, built-in renewal reminders, and lease templates.
- Online Rent Collection and Payments: With Yardi Breeze, tenants can make a rent payment online, get emailed invoices, and the system automates reminders and receipts to make rent tracking easier.
- Maintenance Management: Yardi Breeze lets you respond to maintenance requests from a joint portal that tenants and landlords can use. You can also add photos and videos, attach invoices, and track progress.
- Accounting: Generate financial statements, take care of payables and receivables, and speed up payment processing with batch receipts.
- Owner Portal: Allows owners to view real-time reports, owner statements, and other documents securely online.
- CAM Recovery: If you have CAM, or common area maintenance needs, there's a tool to help you manage expenses, set up schedules, and generate tenant recovery letters.
- Setup and Support: Live chat and on-screen tours and tutorials are available to help you get familiar with the software.
For more services, Yardi Breeze offers several add-ons for an additional price:
- Listing website
- Tenant Screening
- Bill pay
Plus, the Yardi Breeze Premier add-on package provides listing features, a tenant chatbot, in-depth screening, utility billing, and other similar upgrades.
Pros
Basic software that will fit your needs if you're on a budget and are looking for only a few tools to improve your workload. The upgrade to Yardi Breeze Premier or Yardi Voyager seems like a popular option. CAM recovery is a unique option that not many platforms offer.
Cons
Limited listing, accounting, and lease management.
TenantCloud Overview: What You Need to Know
Founded just over a decade ago, TenantCloud was created to make property management simpler and more affordable for independent landlords, small portfolios, and mid-to large portfolios. Built to grow with you, TenantCloud offers a cloud-based platform that covers all the essentials, including rent collection, tenant screening, maintenance tracking, and communication.
Today, TenantCloud supports thousands of users across the United States, delivering a clean, intuitive experience on desktop, tablet, and mobile. It’s ideal for landlords managing anywhere from a single unit to several hundred properties, with features that scale alongside your portfolio.
TenantCloud Pricing
Plans start at $16.50/month for a basic plan and go up to $55/month for the all-in-one suite. (Price is applicable no matter how many units.) Additional fees are included for tenant screenings and listing syndication.
TenantCloud Features
Core TenantCloud features include:
- Online Rent Collection: Collect rent with ACH, debit, or credit. Set up automated fees, reminders, and direct deposits, plus reduce late payments by 90% with auto pay.
- Tenant Screening: Several tenant screening packages to choose from, including credit reports and background checks. Can also screen tenants right from their application in TenantCloud.
- Maintenance Requests: Track the entire maintenance process in TenantCloud through a shared portal. Notify tenants, send invoices to service professionals, and more.
- Listing Syndication: Fill vacancies faster by sharing your listing to several popular sites. Pro plans also get a custom website to showcase properties.
- Accounting: Track cash flow, generate tax reports, and reconcile transactions, all with TenantCloud's accounting tools.
- Lease Management: Create digital leases and get them signed online.
- Tenant and Owner Portals: Tenants have a separate app and portal to view payments and rent reminders. Owners have a separate portal for approvals, reporting, and access.
- Support: Live chat, email, and an online hub for help videos and articles.
Pros
All-in-one tools that are built to grow with your portfolio, no matter the size. Same rate regardless of units.
Cons
Fewer add-ons for smaller packages and no CAM recovery.
Yardi vs TenantCloud: Key Differences
Both Yardi Breeze and TenantCloud are big players in the property management software sphere, but they’re designed with slightly different users in mind. The ideal option will depend very much on your portfolio size, available budget, and how ‘hands-on’ you want to be.
Ease of Use
TenantCloud is known for its ease of use and navigation, which is why it often appeals to those managing smaller portfolios or single properties. While Yardi Breeze is easier to use than their predecessors like Yardi Voyager, there’s still a slightly higher learning curve that may be more noticeable to new users.
Pricing
If you’re a cost-conscious landlord and you’ve got less than 100 units, TenantCloud may be a better option for your dollars. While Yardi Breeze pricing starts low, the per-unit cost can quickly add up, especially if you plan to upgrade to Breeze Premier or add more optional modules.
Note: Keep in mind that extra ‘add-on’ features may add to your monthly costs. That’s why it’s always important to carefully review the pricing models so you fully understand the total costs.
Customer Support
Both platforms offer support, but how do they compare? TenantCloud’s user reviews often mention how fast the onboarding process is and how responsive their helpline is. Yardi Breeze users, on the other hand, are still positive about the support they get, but they tend to report a more formal, structured experience that can take a little longer to reach a resolution.
Portfolio Size & Customization
Yardi Breeze tends to handle small to mid-size portfolios well, especially for the price. However, it can be less flexible when it comes to customizing your plan to fit your needs. TenantCloud’s intuitive plans are straightforward and ready to use the day you sign up.
Pro Tip: Try to think ahead. Will your property management needs be the same in 12 months? If you're planning to scale fast, make sure your software won’t limit you or charge steep upgrade fees later on.
How Do TenantCloud and Yardi Breeze Stack Up?
While both TenantCloud and Yardi Breeze offer similar features, growing portfolios will likely get more out of their budget with TenantCloud. Some advantages of Yardi Breeze may be more prominent for those who are already using the Yardi System ecosystem or who prefer a basic platform for a handful of properties.
Another important thing to keep in mind is that pricing and plans often change. While this is the case now, Yardi and TenantCloud could upgrade or improve certain features in their current plans. To ensure you've picked the right software for the long run, always factor in future growth. A lower unit price for your tenant management software now might not save money if you're forced into upgrades or higher minimums as your needs evolve.
Making the Right Choice for Your Rental Business
While Yardi Breeze offers robust tools for more complex operations, many landlords find that TenantCloud delivers a smoother, more affordable path to getting organized and staying on top of day-to-day tasks, especially if you're managing a smaller or growing portfolio of properties.
With a wide range of useful, time-saving tools all built into one user-friendly dashboard, TenantCloud simplifies property management without cutting corners. Whether you're juggling a handful of rentals or planning to expand into new markets, it's designed to help you stay focused on what matters most.
So, if you’re ready to manage your rentals more efficiently and with fewer headaches, take a look around the TenantCloud website to see how we can help you reach your goals. Alternatively, call 1-737-300-9331 to speak with someone from our team, and we’ll be happy to help in any way we can.
TenantCloud vs. Yardi Breeze FAQs
Q: Is there a trial version of Yardi Breeze or TenantCloud?
A: TenantCloud offers a free trial for anyone interested in trying it out. As of now, we could not find any free trials for Yardi Breeze.
Q: How can I switch from Yardi Breeze to TenantCloud?
A: To switch from any platform to TenantCloud, you may need to manually migrate certain data. TenantCloud offers bulk data entry to make the change easier.
Q: Which platform is better for managing multiple properties in different states?
A: Both platforms can handle multi-state portfolios, but the better option depends on your setup. Yardi Breeze’s built-in tools are better for larger, more complex compliance and tax reporting needs. On the other hand, TenantCloud supports multi-property dashboards and user roles too, and is often the more agile option for landlords growing their business across state lines.
