Property management marketing tools are essential for attracting and retaining tenants, promoting properties, and streamlining the rental process. These tools can range from online listing platforms, listing websites, and social media marketing to email campaigns and integrated CRM systems. They help property managers showcase available properties, target the right audience, and measure the success of their marketing efforts.

Strategies for Utilizing TenantCloud's Marketing Tools

TenantCloud offers various marketing tools to assist property managers in promoting their rentals effectively. Here are some strategies for utilizing TenantCloud's marketing tools:

Online Listings Website

Take advantage of TenantCloud's online listing feature to create detailed property listings with high-quality photos, and accurate descriptions. Optimize your listings with relevant keywords to improve visibility in search results. Highlight the unique features of your properties, emphasize benefits for tenants, and address pain points that your target audience may have.

Listing Syndication

Why create multiple accounts with a dozen different listing websites to list your available rentals when you can do it all from a single login? On TenantCloud, you can list your vacant rental units to third-party listing sites and start receiving leads quickly from multiple sources all at once.

Keep an eye on your competitors' listings strategies and local market rental rates. Stay updated on industry trends and adjust your marketing approach accordingly to stay competitive and differentiate your properties.

Communicate with Incoming Leads via Text

The TenantCloud CRM (Customer Relationship Management) feature gives you the ability to text message incoming leads as soon as you receive an inquiry from a prospective tenant. There is a lot of research that indicates that the faster your initial response time is to a rental lead, the more likely that prospective tenant is to sign a lease with you vs your competitor down the road who took 2 hours to respond when you took just 2 minutes before replying via text. Not to mention, text messages have a far better and faster read and response rate than emails or other forms of communication.

Use TenantCloud's listing page links to send emails with listing information to your waitlist contacts, or to your existing tenants so that they can share your listings with their audience to earn referral commissions. Send regular newsletters, community updates, or referral offers to keep tenants engaged. This works even if you only manage a few rental properties, but they’re all located in one geographic area.

A great way to communicate with your residents en masse is to utilize the Property Message Board on TenantCloud. Whether you’re posting community-related information, severe weather updates such as freeze warnings (along with tips on how to mitigate damages due to freezing weather, take care of pets, etc), or updating your residents on rental availability and any referral fees they may be eligible for – the Property Message Board on TenantCloud is a fantastic way to reach out and communicate with all of your tenants all at once.

Virtual Assistants or Remote Worker Management

With the Team Management functionality, it’s easy to hire VA’s, or manage remote worker access, by assigning team members to specific properties, and setting their permission by the role they play in your organization (e.g. accountant, assistant, leasing agent, resident support, etc). 

Creating a Marketing Plan

To create an effective marketing plan for property management, follow these steps:

  • Identify Target Audience
    Define your target audience based on factors like demographics, preferences, and rental requirements. This will help you tailor your marketing messages to resonate with your ideal tenants. Even though you are generally going to be listing your rental properties to massive listing websites, your individual marketing message on each listing should resonate with your prospective tenants.
  • Set Marketing Goals
    Establish clear, measurable goals for your marketing efforts. Examples could include increasing property inquiries by a certain percentage, filling vacancies within a specific timeframe, or improving tenant retention rates.
  • Choose Marketing Channels
    Determine the marketing channels that align with your target audience and goals. This will almost always include the major online listing platforms, but it could also include social media, email marketing, local advertising, and more.
  • Allocate Budget
    Allocate a budget for your marketing activities, considering both online and offline channels. Allocate funds based on the potential return on investment (ROI) and prioritize channels that have proven effective in the past.
  • Implement and Monitor
    Execute your marketing plan and regularly monitor its performance. Track metrics and make adjustments as needed to optimize your efforts and ensure you're reaching your goals.

Analyzing and measuring the success of your marketing efforts is crucial to identify what works and what needs improvement. Here are some key metrics to consider:

  1. Conversion Rates: Measure the percentage of leads or inquiries that convert into signed leases or rental agreements. This helps assess the effectiveness of your marketing channels and messaging.
  2. Cost per Acquisition (CPA): Calculate the average cost incurred to acquire a new tenant. Divide your marketing expenses by the number of new tenants gained within a specific period.
  3. Return on Investment (ROI): Evaluate the financial returns generated from your marketing activities compared to the cost incurred. ROI helps determine the profitability of your marketing efforts.
  4. Tenant Retention Rates: Measure the percentage of tenants who renew their leases or stay for an extended period. A high tenant retention rate indicates the success of your marketing and overall property management efforts. This can quickly and easily be done by pulling reports from TenantCloud and using a tool such as Excel to identify retention rates.

Regularly analyze these metrics, compare them with your marketing goals, and make data-driven decisions to optimize your marketing strategies.

Encourage tenants to utilize the TenantCloud tenant portal features. For example, promote the benefits of online rent payments, maintenance requests, and communication through the portal. This streamlines the rental process for both you and your tenants, improving satisfaction and tenant retention.

By following these best practices, you can optimize your use of TenantCloud's marketing tools and enhance your property management marketing efforts overall. Remember to adapt your strategies as needed, based on your specific target audience and the unique aspects of your properties.