Our reports are now smarter, faster, and more focused on the needs of landlords. With each report, we are striving to increase its usefulness, improve clarity, and provide actionable insights. Let’s review the functionality updates that have been most important to you.
Rental Reports
Contacts Information
From tenants, service pros to property owners, the Contacts Report keeps everyone’s information tidy and on hand.
It pulls together the contact data for tenants, owners, and vendors into one straightforward document, gone are the days of hopping between profiles or scouring your inbox for a phone number.
What's new?
Key contact data for landlords is now accessible quickly and the report can be cleaned and sorted.
- The "Column" modal has been improved
- New Columns Added: "Additional Email 1," "Additional Email 2," "Additional Phone 1," and "Additional Phone 2"
- Filters: The "Status" column has been removed and replaced with "Contact Type: Active, Archived" filter
- New filter: “With lease”, “No lease”
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
Lease Statement
Looking for a fast way to preview your lease details, spot impending expirations, or track unpaid balances? The Lease Statement Report gives you that and a whole lot more.
The Lease Statements Report consolidates every piece of lease data into a single view, showing lease terms, unit numbers, tenant contact info, and outstanding balances, all ready for review.
If you need to keep track of expiring leases, filter by lease type, or see which tenants still have payments due, the Lease Statements Report puts every detail right at your fingertips.
What's new:
Your request for a more streamlined chronology of financial actions has been granted too. Enhanced date sorting, improved categorization, and better-defined subtotalling now allow for much cleaner rolling period tracks.
- Lease Status and Lease Expiration filters
- Lease Type filter
- Balance filter
- New column – Tenant Phone
- Separate "Start Date" and "End Date" columns
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
Maintenance Requests
The Maintenance Requests Report is designed to keep your process smooth, eliminate blind spots, and let you handle everything from a dripping faucet to a full HVAC replacement - without breaking your rhythm.
What's new?
This one is now easier to understand at a glance with better sorting by status, priority, and the vendor assigned to the task.
- All report columns are fully customizable (except “Request number“)
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
Provider Statement
Working with maintenance vendors can turn chaotic, especially when juggling multiple jobs, various properties, and shifting payment schedules. The Provider Statement Report Streamlines this complexity, letting property managers see every transaction with service professionals, all laid out clearly and in order.
What's new?
A lot of you flagged that payment and service records were a pain point to balance. We grouped them in a more logical order to ease the reconciliation.
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
Rent Roll
Regardless if you manage a small triplex or a rapidly expanding portfolio of large multifamily buildings, the Rent Roll Report serves as an anchor, connecting you to the financial reality of your property.
You receive a simple, real-time summary of every rental dollar, unit account, tenant details, and any balances owing, all compiled in a single effortless report.
In an overview, you get a financial checkup, revealing the estimated earnings against the actual income, thereby serving as a go-to profitability analysis for all owners and investors.
What's new?
As frequently requested, we made the document less cluttered, easing the use for the monthly forecasts by providing clearer due dates and easier exports.
- New columns: now we show lease "Start Date" and "End Date" separately - alongside the existing "Lease Duration" column
- New filter: "Recurring Transactions"
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
Renters Insurance (New)
Keeping insurance compliance on track is no longer a chore.
The Renters Insurance Report gives landlords a clear, centralized view of which tenants have insurance and which don’t. Pulled from lease details and manual entries, the report shows contact info, policy status, expiration dates, and proof of coverage.
Filter by property, lease status, or insurance status to quickly spot compliance gaps, like tenants in active leases missing required documentation. Customize columns, preview the report, and export to Excel or PDF.
It streamlines a crucial rental task without the hassle of spreadsheets or sticky notes.
Tenant Screening Report
When you’re screening one tenant or fifty, the Tenant Screening Report keeps the rental application process efficient and organized.
This report gives you a complete view of every screening report you’ve ordered - so you can instantly see who you’ve already vetted and where each tenant screening process stands.
What's new?
To help you identify issues more easily, we made structural improvements and included summary highlights so you can get a glimpse and then decide whether to go into the details.
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
Tenant Statement
Keeping tabs on multiple tenants shouldn’t require a scavenger hunt through endless spreadsheets. With the Tenant Statement Report, you see everything: what’s been paid, what’s overdue, and who still has an outstanding invoice. Everything you need is neatly organized on a single dashboard, and exporting it is a click away.
What's new:
As you requested, the ability to track payments as they happen and to see where payments stand for partial payments has been transformed to be easier to read.
- Additional filters
- Additional columns
- Improved logic for displaying deposits and credits
- Fixed logic for combined leases
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
Financial Reports
Deposits & Liabilities
The Deposits & Liabilities Report provides a step-by-step account of every deposit movement, so you always know what you’ve collected, what you’re holding, and what you’ve refunded.
Whether you’re managing a single building or a portfolio of dozens, this report tracks every liability transaction you have. It covers security deposits, pet fees, and any other liability charges, excluding income, management fees, and owner-related entries. The result is a report that is tidy, to the point, and simple to reconcile.
What's new?
Your request for clearer accounts of held and returned deposits is now granted. With the interaction of side-by-side views, clarity has been dramatically improved.
- Renamed "Deposits summary" → "Deposits & Liabilities"
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
- New filters: "Date", "Property & Units", "Group by (Unit)", "Lease status", "Lease expiration"
- Additional columns: "Unit", "Lease number", "Ends in", "Date paid", "Amount due"
- Deposits and liabilities are displayed per property
- Unpaid deposits & liabilities are shown in the report, allowing users to see the total outstanding amounts
- The amount due now is also displayed, considering partial payments, so users can identify who hasn’t paid in full
- If a tenant has multiple deposits across different leases, all related properties will be shown when the Tenant filter is applied
General Expenses
Not every cost you incur is tied to a specific property - this is where the General Expenses Report becomes essential. Travel, accommodations, office supplies, and all those quick reimbursements you can’t pin to a single listing get captured and tracked here.
It’s invaluable for property managers and teams keen on maintaining tidy records of general, business-related spending without muddying property financials.
What's new?
Your business expenses not tied to properties can now be tracked with more flexibility, using extensive tags, fulfilling the needs you requested.
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
- “Columns” modal changes: drag & drop, check/uncheck all columns except “Sub-category“ and “Save” options added
General Income
Some income streams don’t belong to a property at all, and that’s when the General Income Report shines. Payments for things like reimbursements and incidental revenue get logged here, kept apart from your rental income and clearly labeled.
Get the view you want in seconds. Use the built-in filters to pick a date range, choose between cash and accrual accounting, or drill down by sub-category. You can also group entries by who paid or who received, and sort by due date for easy reading.
What's new?
Now provides more types of income (consulting, application fees…) and gives you a high-level glance of income aside from rent.
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
- “Columns” modal changes: drag & drop, check/uncheck all columns except “Sub-category“ and “Save” options added
Online Payments Report
If you’re collecting rent or fees online, the Online Payments Report delivers a complete, instant view of every transaction ever made. Whether it’s a rent payment, a security deposit, or a management fee, you’ll find it all catalogued in a single, easy-to-access report.
Payment management shouldn’t be guesswork. With the Online Payments Report, every detail is clear, categorized, and current, all at your fingertips.
What's new?
With the new layout, scanning through the information is easier and more quick. The requested tenant and payment filters also have been added.
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes.
- Improvements to the report description
- New columns: "Available on", "Property address", "Payment account", "Payment ID", "Failure Reason"
- New filters: "Payment status", "Payment account", "Owner"
- Improved filters: Group by “Property & Unit” (New grouping)
Operating Statement
The Operating Statement Report gives you a clear snapshot of your property’s cash flow by tracking income and expense invoices, while excluding liabilities. It focuses only on paid invoices, making it a reliable tool for monitoring the financial health of your rental properties.
Customize your report with flexible filters: choose a date range, lease status, specific properties or units, owners, and accounting type (cash or accrual). This helps you tailor the data exactly how you need it.
What's new?
We have updated the renaming issues to allow for clearer focusing on net income, maintaining clearer demarcation between expenses than before in the previous update.
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
- "Drag & Drop" feature for column reordering
Owner Statement
The Owner Statement Report offers a detailed look at the income and expenses for a property or group of properties owned by a specific owner. It’s the perfect tool for property managers who want to report financials back to owners or keep track of all owner-related property activity in one place.
What's new?
Usability was improved for sharing and interpretation which enhances your professionalism with clients, a feature requested by property managers.
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
- The "Property Reserve" and "Distribution Balance" are now calculated and displayed in the report using the same logic as the Owner(s) Balance widget
Profit & Loss Statement
The Profit and Loss Statement Report gives property managers a clear snapshot of their financial performance by combining management fees, tenant charges, general income, and expenses. It offers two distinct views: one focused on the manager’s net cash flow and another highlighting the owner’s net operating income (NOI).
What's new?
So far we have focused on reducing action delays. This report is different, in that we are focusing on improving reaction times. With clearer grouping on income and expenses and clearer visualization of some elements, you will be able to spot important trends in an instant.
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
- Improvements to the report description
- Improvement of the verbiage
- "Drag & Drop" feature for column reordering
- New columns: "Property name", "Unit", "Property address"
- Enhanced filters: users can now filter by properties, tenants, and owners, with the ability to select multiple options
- Added a switcher to toggle between “PM Mode” and “Owner Mode.
Property Expenses Report
The Property Expenses Report provides a comprehensive view of all paid property-related expenses, including management fees. It’s an essential tool for property managers who want to keep detailed records and share clear expense statements with owners.
What's new?
Recurring and one-time expenses were requested to be organized better by landlords, so that is now taken care of.
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
Property Statement
The Property Statement Report tracks every income and expense across your portfolio in a tidy, centralized view.
This is your report for keeping every transaction organized, for never missing a point in a billing dispute. Reminder: it can’t be shared with owners by default.
What's new?
This one now features a detailed income legend, which marks more advanced types of income and expense classification, giving owners of multiple units better tools to manage.
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
- The "Column" modal has been improved. All report columns are fully customizable (except “Date paid“)
- New Filter: “Category & Sub-category“
Tax Preparation Report
No more last-minute panic. TenantCloud’s Tax Preparation Report lays out every dollar of property income and expense, sorted, labeled, and ready to roll into the IRS filing.
Whether you’re filing Schedule E or just lining up yearly earnings, this report organizes everything in a straightforward, easy-to-follow layout.
The report automatically sorts transactions into IRS-approved Schedule E categories, so you won’t waste time labeling. Prefer a standard category layout? Simply switch Schedule E off. You can choose either Cash or Accrual reporting based on your internal bookkeeping.
What's new?
As requested, we reorganized the data by category and year, which will ease the burden on your CPA, making life easier for you both.
- Report preview is now available before downloading or printing
- Improved PDF view: The PDF now matches the on-screen preview and includes a footer showing when and by whom the report was generated, ensuring better traceability for legal purposes
- Filters: Added an option to filter by Units for Multi-family properties
Summary: Reports That Work Like You Do
All the changes you see here started with a conversation, and thank you for that. From more visual layouts and the finances to better filters, these changes have been implemented with your day-to-day work in mind.
TenantCloud reports are more responsive to your needs in terms of speed, comprehension, structure and practicality. Work is still in progress, but we are grateful to announce that the latest improvements have been driven by real feedback with the community's suggestions paving the way to the future.
TenantCloud users can expect enhanced features and functions, so thank you for your continued trust in TenantCloud and your patience.
